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Improving Efficiency in Managing E-mail

July 5, 2011 Leave a comment

I would like to share a nifty trick that I learnt last year. As all of you must already be aware that there is a great pain in processing tons of e-mails when you are back on vacation. Well, I found this blog which make this task a bit easier.

Basically, this trick helps in organizing mails by moving e-mails in your folder by a keyboard shortcut (like Alt+N). You need to do following steps

First, create a macro in outlook and copy/paste the code from this site.

Then you need to replace
Set objFolder = objInbox.Folders("_Reviewed")
with
Set objFolder = objNS.Folders.Item("Personal Folders"). Folders.Item("NIIT").

This is assuming that Personal Folders is your offline pst name and NIIT is the folder where you want to move. You might also want to update the double quotes.

outlook1

Once you have modified the code, you can test it by running the macro and ensuring it is moving the message in a particular folder. You would need to repeat this routine for each folder you wish to automate.

Once you have the macro ready, you can create a Menu/Toolbar command for each folder. You need to underline one of the alphabet by prefixing &. This is the alphabet you would use along with the Alt key. For e.g. Alt+N to move it to NIIT folder.

outlook2

If the alphabet is already mapped to a different function then you might want to update it.

That’s it. You are ready. I hope this helps.

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